Procedure

Gather the following documents in electronic format:

• Resolution from the board of directors authorizing the project submission
• Information registered with the Registre des entreprises du Québec
• A document designating a representative acting on behalf of the organization (if applicable)
• The résumés of all directors and board members if the board was constituted less than two years before the application was submitted
• The most recent annual report
• Financial statements for the past three fiscal years or, if unavailable, all financial statements produced since the organization was constituted
• At least one line-by-line estimate for a quote for construction or architecture, for the work that the application concerns
• One of the following documents:
  • A document showing that the cultural organization owns the building for which the application is being made
  • A copy of the building owner’s acceptance of the purchase offer
  • A copy of the emphyteutic (long-term) lease for a duration of at least 20 years
  • A copy of the act of usufruct for a duration of at least 20 years
  • A solemn declaration that shows that negotiations are underway with a building owner to purchase or rent the building for a period of at least 20 years, signed by both the building owner and the organization
• The owner’s agreement and authorization of the work, if the application is being made by a tenant, or the agreement of the co-ownership syndicate, if the building is under undivided co-ownership
• A service proposal or partnership agreement with a cultural organization and a document that presents three projects carried out that are similar to the eligible work
• Any complementary document that can be used to assess the building and the scope of the work to be performed (structural, technical) such as development plans
• A business plan or executive summary of the artists’ studio project that meets the following criteria:
  • Provides a financial forecast that covers at least five fiscal years
  • Shows the longevity, viability and profitability of the project
  • Shows the affordability of rent prices for the artists’ studios
  • Includes the current costs of taxes as well as their projected increase after work is complete
• A pdf file that includes at least three letters from visual artists or craftspeople that confirm their interest in renting a studio, and mentions the amount of gross annual square feet that fall within their budget
• At least one photograph of each part of the building in which the eligible work will be performed
• Any other documents that can be used to assess the application in relation to the evaluation criteria grid
• If the organization employs 50 or more people, one of the following documents:
  • Current certificat de francisation issued by the OQLF 
  • Current attestation of application of a French language program (francisation) issued by the OQLF 
  • Attestation of enrollment in a French language program (francisation) issued by the OQLF

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